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City Proclamation Guidelines

Proclamation Guidelines

Proclamations are ceremonial documents to honor, celebrate or create awareness of an event or significant issue. They may be issued for:

    • Public awareness
    • Charitable fundraising campaigns
    • Non-profit organizations
    • Arts and cultural celebrations
    • Special honors, determined by Mayor

Proclamations will not be issued for:

    • For profit businesses, as an advertisement or commercial promotion
    • Matters of political or religious nature
    • Events or organizations with no direct relationship to the City of Carlsbad
    • Campaigns or events contrary to city policies

Guidelines

    • The Mayor’s office reserves the right to approve or decline any proclamation request and to edit the drafted material for final wording.
    • All proclamation requests will be reviewed on a case-by-case basis.
    • An organization can request only one proclamation annually.
    • A certificate of recognition or congratulatory letter is an alternative where the criteria for a proclamation are not met.

Who can make a proclamation request?

    • Requests must be made by a City of Carlsbad resident or employee.

How do you request a proclamation?

    • All requests must be made in writing via email, hand-delivered, faxed or sent by U.S. mail.
    • Each request should be made 30 days in advance of the date the proclamation is needed. 
       

What should be included in the request?

    • Please provide a contact person’s first and last name, phone number, home address and email address.
    • Provide a brief summary of the event or organization.
    • Provide a specific name and date for the day, week or month or event to be proclaimed.
    • Provide the exact date the proclamation is needed.
    • Each request must include a draft text of the proclamation, including four to five “whereas” clauses.
    • Provide a mailing address to send the final proclamation or indication of whether it will be picked up.
    • Proclamations must fit on a single page and be in 12 point font, with room remaining for the Mayor’s signature.

If you have a question, please contact the City Council secretary at 760-434-2830. Direct requests may be sent via email to council@carlsbadca.gov, via fax to 760-720-9461 or in writing to:

Mayor’s Office
Carlsbad City Hall
1200 Carlsbad Village Drive
Carlsbad, CA 92008