*There is a $25 no-show fee for renters in Category B.

All room and service fees are tripled if booking falls outside Library hours.

Room charge includes:

Gowland Meeting Room- (2) wireless microphones, laptop (upon request and availability), wireless PowerPoint presenter (upon request and availability), Wi-Fi, projector screen, podium, podium microphone, tables, chairs, (2) whiteboards, flipchart with pad, cable channel access, Kitchenette (sink, counter space, 2- microwaves, refrigerator with freezer, 24 cup coffee maker- must bring own coffee and fixings)

Schulman Auditorium- (4) wireless microphones (2- handheld, 2- LAV) not going through the mixer, podium, podium microphone, laptop (upon request and availability), wireless PowerPoint presenter (upon request and availability), computer hooked up to the Internet (no Wi-Fi or individual computer hook up to Internet in this space), CD player, tables, chairs, bar stools, piano (tuned quarterly), flipchart with pad, (3) music stands, (4) 4' X 4' X 2' platforms, preset stage lighting, cable channel access

*An AV Technician is required for auditorium use. The Technician Fee will be charged for events from 6 p.m. to 9 p.m. Monday through Thursday; 9 a.m. to 5 p.m. Saturday; and 1 p.m. to 5 p.m. Sunday. The Technician Fee will be tripled if booking falls outside Library hours.

**Additional charges may apply for special services. See the special services tab and then please contact the Media Services department for more information on video recording, additional audio, etc. and we will issue a quote specific to the reservation.

Those who would like the Library's Steinway piano tuned specifically for their event may elect to pay a $150 tuning fee. The Steinway piano is tuned quarterly and extra tunings are only scheduled at the renter’s request.

Advanced bookings are accepted as follows:

Carlsbad residents

Written applications must be postmarked after Sept. 1 to book for the Jan. 1 through June 30 period, with tentative confirmation by Oct. 15.
Written applications must be postmarked after April 1 to book for the July 1 through Dec. 31 period, with tentative confirmation by May 15.

Nonresidents

Written applications must be postmarked after Sept. 15 to book for the Jan.1 through June 30 period, with tentative confirmation by Oct. 31.
Written applications must be postmarked after April 15 for the July 1 through Dec. 31 period, with tentative confirmation by May 30.

Each application will be reviewed by Library staff and classified into a group depending on the type of organization and the intended use. The classifications are listed in order of priority with classification "A" first, classification "B" second, etc. Library activities have first priority.

The Library staff will attempt to accommodate all groups. Because demand often exceeds availability, however, the following priority system has been established:

1. Library and other city-sponsored activities
2. Carlsbad resident, nonprofit (nonpaid management)
3. Carlsbad resident, nonprofit (paid management)
4. Nonresident, nonprofit
5. Resident, all others 
6. Nonresident, all others 

In order to qualify as classification "B" or "C" nonprofit user, the organization must meet all of the following criteria:

• The organization must be registered as a nonprofit corporation with the state of California, or, if not registered with the state, must be a Carlsbad chapter and have a constitution or by-laws which clearly state that the objectives of the organization are of a nonprofit, noncommercial nature.
• The organization must be made up of volunteers, and 70 percent of its membership and participants must be Carlsbad residents. Verification of residency may be required. Official membership list complete with city of residence addresses may be required with applications. Such lists shall be maintained by the Library staff and shall remain confidential.

Group "B, C" and "D", must also meet the following requirements to qualify as a nonprofit user:

• If incorporated, submit state incorporation papers; if not incorporated, submit constitution.
• Financial verification of organization's exemption from income tax. Department of the Treasury Form 990 or a 501(c)(3) determination letter may be used.

Service charges are hourly and will be charged to the entire reservation time.

Please contact the Media Services division for more information on video recording, additional audio, etc. and we will issue a quote specific to the reservation.