• Email
  • Print

Fees and Policies

Carlsbad City Library Facility Fee Schedule

The library’s new facility rental fees and categories went into effect Dec. 3, 2018.

Fees are based on hourly rates occurring during regular library hours with a two-hour minimum. A $25 fee is charged for canceled bookings with less than 2 weeks’ notice. Learn about our new rental policies.

Fees (as of Dec. 3, 2018)

Schulman Auditorium New Hourly Room Rates
(beginning Dec. 3)
Nonprofit*
$50
Individual*
$100
Bus/Commercial** $150

 

 

  

  

Gowland Meeting Room New Hourly Room Rates
(beginning Dec. 3)
Nonprofit*
$20
Individual*
$40
Bus/Commercial** $60

 


 

 

*10% resident discount
**15% business/commercial discount if organization does not make a profit from rental, for example, if there are no ticket sales or products/services sold to the public. The 15% discount is calculated on the adjusted balance after the 10% resident discount is applied.  

All room and service fees are tripled if booking falls outside Library hours, this includes the technician fee for the Gowland Meeting Room and the Schulman Auditorium.

Room charge includes:

Gowland Meeting Room- (2) wireless microphones, wireless PowerPoint presenter (upon request and availability), Wi-Fi, podium, podium microphone, Blue-ray player, tables, chairs, whiteboard, flipchart with pad, cable channel access, Kitchenette (sink, counter space, 2- microwaves, refrigerator with freezer)

Schulman Auditorium- (4) wireless microphones not going through the mixer, podium, podium microphone, wireless PowerPoint presenter (upon request and availability), Wi-Fi, Blu-ray player, CD player, tables, chairs, bar stools, piano (tuned quarterly), flipchart with pad, (3) music stands, preset stage lighting, cable channel access.

Additional Services

An AV Technician is required for auditorium use. The Technician Fee will be charged for events from 5 p.m. to 9 p.m. Monday through Thursday; 9 a.m. to 5 p.m. Saturday; and 1 p.m. to 5 p.m. Sunday. The Technician Fee will be tripled if booking falls outside Library hours. An AV Technician is required for meeting room use outside regular Library hours and will be charged at triple the regular rate.

Additional charges may apply for special services. See the special services tab and then please contact the Media Services department for more information on video recording, additional audio, etc. and we will issue a quote specific to the reservation.

Those who would like the Library's Steinway piano tuned specifically for their event may elect to pay a $150 tuning fee. The Steinway piano is tuned quarterly and extra tunings are only scheduled at the renter’s request.

Advance Booking

Carlsbad Residents

Online booking period opens Sept. 1 to book for the Jan. 1 through June 30 period.  Online booking period opens April 1 to book for the July 1 through Dec. 31 period.

Nonresidents

Online booking period opens Sept. 15 to book for the Jan. 1 through June 30 period.  Online booking period opens April 15 for the July 1 through Dec. 31 period.

Applicant Classification

Each application will be reviewed by staff and classified into a group depending on the type of organization and the intended use. 

Staff will attempt to accommodate all groups; however, a limited amount of public meeting space exists. Considering that demand often exceeds availability, the following priority system has been established:

  • Library & Cultural Arts Department and other city department-sponsored activities
  • Nonprofit
  • Individual
  • Business/Commercial

In order to qualify as Carlsbad nonprofit user, the organization must meet all of the following criteria:

  • The organization must be registered as a nonprofit corporation with the state of California, or, if not registered with the state, must be a Carlsbad chapter and have a constitution or by-laws which clearly state that the objectives of the organization are of a nonprofit, noncommercial nature.
  • The organization must be made up of volunteers, and 70 percent of its membership and participants must be Carlsbad residents. Verification of residency may be required. Official membership list complete with city of residence addresses may be required with applications. 

To qualify as a nonprofit, must also meet the following requirements:

  • If incorporated, submit state incorporation papers; if not incorporated, submit constitution.
  • Financial verification of organization’s exemption from income tax. (Department of the Treasury Form 990 may be used).

Special Services

Special services include video and audio recording. Service charges are hourly and will be charged to the entire reservation time. Please contact library staff at 760-602-2055 for more information, and we will issue a quote specific to the reservation.