Proclamations are ceremonial documents to honor, celebrate or create awareness of an event or significant issue. They may be issued for:

• Public awareness
• Charitable fundraising campaigns
• Non-profit organizations
• Arts and cultural celebrations 
• Special honors, determined by the Mayor

Proclamations will not be issued for:

• For-profit businesses, as an advertisement or commercial promotion
• Matters of political or religious nature
• Events or organizations with no direct relationship to the City of Carlsbad
• Campaigns or events contrary to City policies

Guidelines

• The Mayor’s office reserves the right to approve or decline any proclamation request and to edit the drafted material for final wording. 
• All proclamation requests will be reviewed on a case-by-case basis.
• An organization can request only one proclamation annually.
• A certificate of recognition or congratulatory letter is an alternative where the criteria for a proclamation are not met.

Who can make a proclamation request?

Requests must be made by a City of Carlsbad resident or employee.

How do you request a proclamation?

All requests must be made in writing via email, hand-delivered or postal mail.

Each request should be made 30 days in advance of the date the proclamation is needed. 

What should be included in the request?

• Please provide a contact person’s first and last name, phone number, home address and email address.
• Provide a brief summary of the event or organization.
• Provide a specific name and date for the day, week or month or event to be proclaimed.
• Provide the exact date the proclamation is needed.
• Each request must include a draft text of the proclamation, including 4-5 “whereas” clauses. 
• Provide a mailing address to send the final proclamation or indication of whether it will be picked up.
• Proclamations must fit on a single page and be in 12 point font, with room remaining for the Mayor’s signature. 

If you have a question, please contact the City Council Assistant at 442-339-2830. Direct requests may be sent via email to council@carlsbadca.gov.